The conference centre is located at the rear of the hotel; simply follow the driveway around the hotel to the back. Please note that a large portion of the rear car park will be barricaded prior to the event to allow for bus parking. Under no circumstances should any barriers be moved to allow for parking. Once inside the conference centre, the information desk for the exhibition will be directly in front of you. In the event that this is unmanned at the time of your arrival, there will be maps of the two exhibition halls displayed clearly so that you can find your stand. Each table will be numbered to allow for easy identification.

Each standard area will have one long table with a white tablecloth provided. This allows for approximately three to four pop-up banners to be displayed behind it. Each stand will have two chairs left for exhibitor use, more can be brought if needed. Any materials which have arrived in advance will be left near your table for unboxing. Any exhibitor requiring more space or a specific location can contact the Exhibitor Coordinator in advance to discuss requirements. A number of bespoke stands may have to be placed in specific locations to comply with the layout of the room and/or emergency exits; in these instances the placement of the stand is non-negotiable.

We currently do not charge exhibitors for stands. As the exhibition runs as a not-for-profit event by a branch of the IGC, it is not a business that is designed to make money but rather to provide an excellent service for students in the area. All potential new exhibitors are vetted by the organising committee before they can attend to ensure they are in compliance with this ethos.

No. We would ask that you ensure that you can keep your stand operational throughout the two days of the exhibition before you commit to booking. This is to ensure that all visitors have the same experience of the exhibition, and that the overall floorplan for exhibitors is undisturbed from the time that it is set up on Monday.

During the event, we provide complimentary tea/coffee and biscuits during the short morning breaks on Tuesday and Wednesday. We strongly advise exhibitors to bring bottled water for their own use during the sessions, as any drinks purchased in the hotel bar cannot be brought into the exhibition halls due to the fact that they are all sold in glass bottles which pose a health and safety risk. From 2023, we will no longer be providing tickets for a subsidised carvery lunch in the hotel restaurant. Exhibitors may still use this facility at their own expense, or alternatively visit the hotel bar. The hotel has advised anyone wishing to do so should book a table in advance, as both venues are very busy at lunchtimes. The lunchtime on Tuesday is 45 minutes maximum, anyone choosing to remain on the premises with a takeaway lunch may use the mezzanine area above the foyer for their break.

Please see the Exhibition Programme for full details.

Items may be sent by courier from the Wednesday prior to the exhibition. They must be labelled correctly with your own details and taken to the main hotel reception to be held c/o The Functions Manager for Career Options Cork. In no instance should items arriving before Monday be taken to the conference centre and dropped off – even if a signature for accepting delivery isn’t required. Items arriving on Monday may be taken to the conference centre and dropped off there after 10am. Any items delivered correctly will be at your designated stand when you arrive.

If you have any items (boxes or stands) that must be collected by courier, please ensure these are boxed securely before taking them to the information desk on the ground floor. A freight form must be completed with your details and that of the courier, and this must be attached to your materials. Items must be collected prior to 3pm on Wednesday. Please note that any loose items such as prospectuses or promotional materials must be boxed securely for collection; items left unboxed will be discarded at the end of the day. If you have any further questions about this, please talk to one of our volunteers at the information desk.

Our exhibition is held in Rochestown Park Hotel, approximately ten minutes drive from the Jack Lynch Tunnel. If you are arriving at Cork airport, you will need to take a taxi, which should take approximately ten to fifteen minutes depending on the traffic. Rochestown Park is just outside Douglas village (a five minute walk) which has two shopping centres with large retail stores, and the village itself has a number of very nice bars and restaurants (be sure to ask our volunteers for recommendations!). If you prefer to stay in Cork city (or plan to have an evening out), the hotel is about fifteen minutes drive from the city centre. The hotel is also on a direct bus route, though we would advise walking the short distance to Douglas village to avail of a more frequent bus service. Rates for accommodation can be high, we would suggest checking out hotel comparison sites such as Trivago or Hotels.com to avail of a more favourable rate. If you are attending the exhibition on your own, there will be time to chat with your fellow exhibitors over the coffee break, and a steward should always be nearby if you need any assistance.